Fiscal Manager (Director of Finance and Accounting) (pos#81424)

Description

Title: Fiscal Manager (Director of Finance and Accounting)

Position Number: 81424

Hiring Unit: Administrative Affairs/Business Management Office

Location: UH-Hilo

Date Posted: August 30, 2024

Closing Date: Continuous, first review on or about September 16, 2024

Band: C

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions: Appointment to begin approximately October 2024, pending position clearance and availability of funding.

Duties and Responsibilities (*denotes essential functions)

1. *Serves as the primary fiscal administrator for the UH Hilo campus including off-campus locations.

2. *Serves as the director of the UH Hilo Finance and Accounting Department with responsibilities for a wide variety of financial management, accounting and fiscal related matters for the UH Hilo campus.

3. *Conducts periodic fiscal review and projections to determine financial solvency and whether departments are operating within budget. Reviews the data and outcomes with the Executive Director of Budget and Business Management.

4. *Performs financial analysis of all UH Hilo funds (general, special, federal, revolving and trust funds) and advises senior leadership and approving authorities on availability of funds, projections and overall fiscal affairs.

5. *Monitors cash balances in all special and revolving fund accounts to ensure sufficient funds are available to cover program commitments, including recurring and one-time costs.

6. *Serves as the subject matter expert and leader on campus for all finance, accounting, and fiscal matters.

7. *Serves as senior advisor to the Executive Director of Budget and Business Management on finance, accounting and fiscal related matters.

8. *Provides recommendations to faculty and staff on finance, accounting and fiscal related matters to include options regarding applicable policies, procedures and other administrative requirements.

9. *Oversees the Cashier’s Office including troubleshooting and resolving matters relating to but not limited to student registration, student accounts and accounts receivables.

10. *Supervises office staff to include planning, directing, assigning, and evaluating work assignments. Troubleshoots and resolves operational and administrative matters in accordance with current policies, procedures and directives.

11. *Provides effective leadership and management to ensure quality customer service is provided to all campus users including students, faculty, staff and administrators.

12. *Evaluates departmental functions regularly to ensure continual quality improvement of services and efficient delivery of financial, accounting and fiscal services.

13. *Supervises staff performance including conducting annual performance reviews and providing timely and ongoing performance feedback, coaching and support.

14. *Collects, compiles, reviews and analyzes data from the BANNER student information system, PeopleSoft human resource system, Kuali financial system, and the Institutional Research Offices for the purpose of providing multi-year revenue and expenditure projections.

15. *Responsible for coordination of campus-wide financial audits conducted by internal and external auditors and providing guidance to units in preparing for audits. Ensures timely responses and implementation of recommendations

16. *Develops accurate comprehensive reports, including clear and concise written summaries, tables, graphs and adhoc data reports for use by campus administrators.

17. *Serves as the chart manager for the UH Hilo campus, ensuring accuracy in the assignment of account attributes when establishing new accounts and updating attributes as needed due to programmatic changes

18. *Prepares, evaluates and recommends administrative policies and directives relating to financial management, accounting and fiscal related matters.

19. *Recommends and implements changes to internal fiscal policies and standard operating procedures consistent with State and Federal regulations to improve operational efficiency.

20. *Provides training for deans, directors, and fiscal staff to ensure campus units are properly advised on the interpretation, analysis and use of financial reports generated for decision making and other purposes.

21. Establishes, supports, fosters and builds relationships with UH System personnel, and external partners and stakeholders.

22. Keeps abreast of current and emerging changes and updates in financial management, accounting and fiscal administration.

23. Serves as Acting Executive Director for Budget and Business Management as necessary during absences.

24. Other duties as assigned.

Minimum Qualifications

* Possession of a baccalaureate degree in Business Administration, Accounting, Public Administration, or related field and 6 years of progressively responsible professional experience with responsibilities for financial, governmental accounting, fiscal services; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated

* Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies in finance, governmental accounting, or fiscal area.

* Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with finance, governmental accounting, or fiscal area.

* Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving and apply creative thinking to resolve problems in new and innovative approaches.

* Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.

* Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

* Demonstrated ability to operate a personal computer, apply word processing software, and be proficient in Microsoft Office software applications such as Excel, Word, and Access.

* For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

* Ability to prepare financial and fiscal-related management reports including but not limited to financial projections, multi-year analyses of income or expenses, and financial reports for external entities.

Desirable Qualifications

* Accounting or fiscal experience in a public comprehensive higher education institution or governmental institution.

* Additional 3 to 4 years of progressive professional experience in the field beyond the minimum qualifications.

* Experience serving in a lead capacity in either a financial, technical or functional role in a financial management system conversion project or a change in financial management systems project, preferably at state or governmental institution of higher education.

* Working knowledge of the Kuali Financial System (KFS).

* Working knowledge of the Jasper Reports Server (JRS).

To Apply:

Click on the “Apply” button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:

* Cover letter explaining how each minimum and desirable qualification is met

* Resume

* Names and addresses, email addresses and telephone numbers of three [3] current professional references

* Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment).

Please do not include any self-identifying photos. Please redact references to Social Security number and birth date on transcript copies. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Lois Fujiyoshi, lfujiyos@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai’i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai’i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non-BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai’i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Department University of Hawai’i at Hilo Address 200 W. Kawili Street

Hilo, Hawaii, 96720

Website http://workatuh.hawaii.edu